Office Manager Job Description
Our mission is to provide heaven on earth for farm animals with nowhere else to turn. We inform, inspire, and empower the community, especially children, on ways in which we can better care for ourselves and the environment while helping animals in need. We advocate for a kind and compassionate lifestyle that protects animals, the earth, and our own health. The Office Manager will be a key part of bringing our mission to life every day.
This is a varied, fast-paced position requiring excellent organizational skills and a gift for developing authentic, warm interpersonal relationships. The Office Manager will be responsible for day to day Finance, Human Resources, Project Management, and Administrative Support / Management activities. S/he will work closely with all levels of the Sanctuary Management Team. This position reports to the Business Operations Director and serves as a member of the Management Team. This is an evolving position and job duties may grow and change over time.
Finance/Bookkeeping (This portion of the job is estimated for 55% of work time.)
Manage and implement financial processes and policies for the organization (total operating budget over $1M).
Pay invoices, deposit donations, and enter payables and receivables into accounting system (currently QuickBooks Online); monitor accuracy of data entry and categorization and ensure links to/from various data sources are intact and working correctly. Process and validate cash from donations, events, and petty cash use.
Work in coordination with Business Operations Director to compile quarterly and annual reports for the Executive Director and Board of Directors.
Coordinate and lead the annual financial and workers comp audit processes, liaise with external auditors, provide materials and information necessary to complete the audits. Complete post audit remediation directives.
Oversee and lead annual budgeting and planning process in conjunction with the Business Operations Director and Executive Director; administer and review all financial plans and budgets; monitor and report on progress and changes; and keep leadership team abreast of the organization’s financial status.
Manage bank balances, transfer and track funds in coordination with the Business Operations Director.
Maintain and monitor bookkeeping processes.
Communicate with the Business Operations Director and Executive Director frequently to keep them up to date of financial status. Report weekly, monthly, and quarterly on income and expenses.
Create, update and implement all necessary business policies and accounting practices; create simple and user-friendly SOPs for business, financial, and administrative policies and processes.
Liaise with external tax professionals to complete and file annual 990.
Oversee compliance for state registrations.
Track and submit sales tax collected on merchandise sold.
Track and manage in-kind donations and tangible gifts.
Human Resources (This portion of the job is estimated for 30% of work time.)
Lead, manage, and implement all human resource programs and practices for 11-person (and growing) team.
Work together with the Business Operations Director to analyze and maintain the sanctuary compensation program (pay rates, bonuses, 401K employer contribution, PTO and holidays, vision/dental/health benefits) and adjust as necessary.
Administer payroll, submit bi-weekly payroll, submit employee 401K contributions, annual W2 and 1099 review and distribution, liaise with payroll service provider to keep local tax collection and submission current, manage PTO tracking, employee deductions and reimbursements.
Create and revise job descriptions.
Work together with Business Operations Director to analyze and oversee timely implementation of the organization’s performance evaluation program and adjust as necessary.
Develop, revise, and recommend personnel policies and procedures.
Maintain and revise the company’s handbook on policies and procedures annually or as needed.
Manage benefits administration.
Oversee recruitment efforts- write and place job ads, screen and interview candidates.
Onboard new employees-send offer letters, execute the signing of agreements, enroll in payroll and benefits, review personnel handbook and organizational policies, set up email address, personnel file, and issue job related equipment.
Conduct employee exit process-collect letter of resignation, terminate benefits on appropriate schedule, close email account and forward to appropriate personnel, collect sanctuary equipment and materials, conduct an exit interview, confirm current contact information for forwarding purposes.
Be an open approachable supportive resource for all team members and sanctuary supporters.
Administrative Management (This portion of the job is estimated for 10% of work time.)
Oversee Administrative Assistant and act as a back up for administrative duties.
Create and implement systems to keep the team efficient and organized as needed.
Maintain corporate documents and files.
Outreach, Development, & Education (This portion of the job is estimated for 5% of work time.)
Assist with events and sanctuary tours as needed.
Assist Education staff as needed.
Assist Business Operations Director to manage grants, compile reports and maintain records.
Qualifications
The Office Manager is part of the sanctuary’s management team. This requires that the incumbent represent Indraloka well by being ethical, responsible, kind, interpersonally effective, punctual and motivated to go above and beyond the call of duty. The incumbent must also be highly detail-oriented and organized with excellent analytical and problem-solving abilities. It is important that s/he displays excellent verbal and written communication and interpersonal skills. Everyone on the Indraloka team, including the Office Manager, is sometimes required to work evenings, holidays, and weekends.
Passion for the mission required.
Bachelor’s degree required.
Kindness and compassion for all life is required.
The ability to advocate effectively for a plant-based, cruelty-free lifestyle is required.
4+ years experience working in a business or administrative management capacity, preferably within non-profit organizations, with key area of expertise in farm animal rights, the environment, and education.
Financial literacy and understanding of nonprofit accounting is required.
Knowledge of tax and other compliance implications of non-profit status is needed.
Proficiency in Excel and Quickbooks necessary, PowerPoint and presentation skills a plus.
Budget development and oversight experience is required.
Ability to manage multiple projects and priorities independently, work efficiently and effectively with daily distractions while sharing an office space with animals and other team members.
Ability to prioritize, problem solve, and execute sound judgment.
Excellent interpersonal skills and ability to work collaboratively with internal and external partners to manage the scope, strategy, requirements and implementation of projects.
Exceptional organizational, written/oral communications skills.
A demonstrated commitment to high professional ethical standards and a diverse workplace is necessary.
Patience and flexibility to function effectively within a growing and developing organization.
Compensation and Details
This position begins immediately and is based in our Mehoopany, PA office. The sanctuary is transitioning to a new location in Dalton, PA. We anticipate that within one year the Office Manager will work out of an office at the Dalton location. The Office Manager is a full time, salaried position. We offer a competitive benefits package, including health, vision, dental, and life insurance, a 401K plan, paid time off, and flexible scheduling.
Dec 06, 2019
Full time
Office Manager Job Description
Our mission is to provide heaven on earth for farm animals with nowhere else to turn. We inform, inspire, and empower the community, especially children, on ways in which we can better care for ourselves and the environment while helping animals in need. We advocate for a kind and compassionate lifestyle that protects animals, the earth, and our own health. The Office Manager will be a key part of bringing our mission to life every day.
This is a varied, fast-paced position requiring excellent organizational skills and a gift for developing authentic, warm interpersonal relationships. The Office Manager will be responsible for day to day Finance, Human Resources, Project Management, and Administrative Support / Management activities. S/he will work closely with all levels of the Sanctuary Management Team. This position reports to the Business Operations Director and serves as a member of the Management Team. This is an evolving position and job duties may grow and change over time.
Finance/Bookkeeping (This portion of the job is estimated for 55% of work time.)
Manage and implement financial processes and policies for the organization (total operating budget over $1M).
Pay invoices, deposit donations, and enter payables and receivables into accounting system (currently QuickBooks Online); monitor accuracy of data entry and categorization and ensure links to/from various data sources are intact and working correctly. Process and validate cash from donations, events, and petty cash use.
Work in coordination with Business Operations Director to compile quarterly and annual reports for the Executive Director and Board of Directors.
Coordinate and lead the annual financial and workers comp audit processes, liaise with external auditors, provide materials and information necessary to complete the audits. Complete post audit remediation directives.
Oversee and lead annual budgeting and planning process in conjunction with the Business Operations Director and Executive Director; administer and review all financial plans and budgets; monitor and report on progress and changes; and keep leadership team abreast of the organization’s financial status.
Manage bank balances, transfer and track funds in coordination with the Business Operations Director.
Maintain and monitor bookkeeping processes.
Communicate with the Business Operations Director and Executive Director frequently to keep them up to date of financial status. Report weekly, monthly, and quarterly on income and expenses.
Create, update and implement all necessary business policies and accounting practices; create simple and user-friendly SOPs for business, financial, and administrative policies and processes.
Liaise with external tax professionals to complete and file annual 990.
Oversee compliance for state registrations.
Track and submit sales tax collected on merchandise sold.
Track and manage in-kind donations and tangible gifts.
Human Resources (This portion of the job is estimated for 30% of work time.)
Lead, manage, and implement all human resource programs and practices for 11-person (and growing) team.
Work together with the Business Operations Director to analyze and maintain the sanctuary compensation program (pay rates, bonuses, 401K employer contribution, PTO and holidays, vision/dental/health benefits) and adjust as necessary.
Administer payroll, submit bi-weekly payroll, submit employee 401K contributions, annual W2 and 1099 review and distribution, liaise with payroll service provider to keep local tax collection and submission current, manage PTO tracking, employee deductions and reimbursements.
Create and revise job descriptions.
Work together with Business Operations Director to analyze and oversee timely implementation of the organization’s performance evaluation program and adjust as necessary.
Develop, revise, and recommend personnel policies and procedures.
Maintain and revise the company’s handbook on policies and procedures annually or as needed.
Manage benefits administration.
Oversee recruitment efforts- write and place job ads, screen and interview candidates.
Onboard new employees-send offer letters, execute the signing of agreements, enroll in payroll and benefits, review personnel handbook and organizational policies, set up email address, personnel file, and issue job related equipment.
Conduct employee exit process-collect letter of resignation, terminate benefits on appropriate schedule, close email account and forward to appropriate personnel, collect sanctuary equipment and materials, conduct an exit interview, confirm current contact information for forwarding purposes.
Be an open approachable supportive resource for all team members and sanctuary supporters.
Administrative Management (This portion of the job is estimated for 10% of work time.)
Oversee Administrative Assistant and act as a back up for administrative duties.
Create and implement systems to keep the team efficient and organized as needed.
Maintain corporate documents and files.
Outreach, Development, & Education (This portion of the job is estimated for 5% of work time.)
Assist with events and sanctuary tours as needed.
Assist Education staff as needed.
Assist Business Operations Director to manage grants, compile reports and maintain records.
Qualifications
The Office Manager is part of the sanctuary’s management team. This requires that the incumbent represent Indraloka well by being ethical, responsible, kind, interpersonally effective, punctual and motivated to go above and beyond the call of duty. The incumbent must also be highly detail-oriented and organized with excellent analytical and problem-solving abilities. It is important that s/he displays excellent verbal and written communication and interpersonal skills. Everyone on the Indraloka team, including the Office Manager, is sometimes required to work evenings, holidays, and weekends.
Passion for the mission required.
Bachelor’s degree required.
Kindness and compassion for all life is required.
The ability to advocate effectively for a plant-based, cruelty-free lifestyle is required.
4+ years experience working in a business or administrative management capacity, preferably within non-profit organizations, with key area of expertise in farm animal rights, the environment, and education.
Financial literacy and understanding of nonprofit accounting is required.
Knowledge of tax and other compliance implications of non-profit status is needed.
Proficiency in Excel and Quickbooks necessary, PowerPoint and presentation skills a plus.
Budget development and oversight experience is required.
Ability to manage multiple projects and priorities independently, work efficiently and effectively with daily distractions while sharing an office space with animals and other team members.
Ability to prioritize, problem solve, and execute sound judgment.
Excellent interpersonal skills and ability to work collaboratively with internal and external partners to manage the scope, strategy, requirements and implementation of projects.
Exceptional organizational, written/oral communications skills.
A demonstrated commitment to high professional ethical standards and a diverse workplace is necessary.
Patience and flexibility to function effectively within a growing and developing organization.
Compensation and Details
This position begins immediately and is based in our Mehoopany, PA office. The sanctuary is transitioning to a new location in Dalton, PA. We anticipate that within one year the Office Manager will work out of an office at the Dalton location. The Office Manager is a full time, salaried position. We offer a competitive benefits package, including health, vision, dental, and life insurance, a 401K plan, paid time off, and flexible scheduling.
The Physicians Committee for Responsible Medicine
Washington, DC, USA
Seeking associate with 2-3 years of work experience to facilitate various administrative tasks for on-site, off-site, and online programs to educate health care professionals and the public about the health benefits of a plant-based diet.
About the Physicians Committee
The Physicians Committee for Responsible Medicine is a nonprofit organization dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. For more information on the Physicians Committee, visit our YouTube channel , website , and Physicians Committee president Dr. Neal Barnard’s blog .
About the Nutrition Team
Over the past three decades, the Physicians Committee’s nutrition department has achieved many important successes. We’ve contributed to the elimination of the “meat group” in federal nutrition guidelines, carried out clinical research studies that have revolutionized the treatment of diabetes, and provided the scientific foundation for the health benefits of plant-based diets. We aim to propel continued progress through direct patient care, nutrition education, and advocacy.
About this Career Opportunity
The Nutrition Associate will report to our Managing Director of Nutrition. Essential functions will include:
Assist with organizing and facilitating on-site, off-site, and online education programs
Assist with researching and editing for resource materials for public education programs
Support the nutrition department with all administrative tasks including responding to phone and email requests, preparing correspondence, filing, preparing check requests, maintaining spreadsheets and databases, etc.
Interact with the public and represent the Physicians Committee at events with a positive attitude.
Complete other administrative tasks, as needed
Who We’re Looking For
We are looking for a highly organized candidate to keep the nutrition department functioning with efficiency. A successful candidate will be able to multitask with team members across the organization to complete administrative tasks with enthusiasm and determination and will be able to thrive in a fast-paced environment. Applicants should also have:
2-3 years of work experience with a focus on prioritization
An understanding of the health benefits of a plant-based diets
Strong correspondence and interpersonal skills
Excellent written and verbal communication skills including the ability to summarize key issues and activities
A commitment to work in a team environment
Skills in managing multiple projects under deadline with adaptability throughout
Experience with research via online databases
Proficiency in Microsoft Office
Flexibility to work weekends, evenings, and ability to travel, when needed
A willingness to represent the Physicians Committee at conferences, meetings, and public events
This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line).
The Physicians Committee is an equal-opportunity employer with career opportunities in variety of fields such as preventive medicine, nutrition, toxicology, advocacy, public/government relations, communications, law, publications, and nonprofit administration (fundraising, human resources, office services, information technology, and finance).
How to Apply
We require a cover letter and resume. In your cover letter, please share your related experience, professional goals and interest in our mission. Applications are being accepted on a rolling basis. We look forward to hearing from you!
Dec 06, 2019
Full time
Seeking associate with 2-3 years of work experience to facilitate various administrative tasks for on-site, off-site, and online programs to educate health care professionals and the public about the health benefits of a plant-based diet.
About the Physicians Committee
The Physicians Committee for Responsible Medicine is a nonprofit organization dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. For more information on the Physicians Committee, visit our YouTube channel , website , and Physicians Committee president Dr. Neal Barnard’s blog .
About the Nutrition Team
Over the past three decades, the Physicians Committee’s nutrition department has achieved many important successes. We’ve contributed to the elimination of the “meat group” in federal nutrition guidelines, carried out clinical research studies that have revolutionized the treatment of diabetes, and provided the scientific foundation for the health benefits of plant-based diets. We aim to propel continued progress through direct patient care, nutrition education, and advocacy.
About this Career Opportunity
The Nutrition Associate will report to our Managing Director of Nutrition. Essential functions will include:
Assist with organizing and facilitating on-site, off-site, and online education programs
Assist with researching and editing for resource materials for public education programs
Support the nutrition department with all administrative tasks including responding to phone and email requests, preparing correspondence, filing, preparing check requests, maintaining spreadsheets and databases, etc.
Interact with the public and represent the Physicians Committee at events with a positive attitude.
Complete other administrative tasks, as needed
Who We’re Looking For
We are looking for a highly organized candidate to keep the nutrition department functioning with efficiency. A successful candidate will be able to multitask with team members across the organization to complete administrative tasks with enthusiasm and determination and will be able to thrive in a fast-paced environment. Applicants should also have:
2-3 years of work experience with a focus on prioritization
An understanding of the health benefits of a plant-based diets
Strong correspondence and interpersonal skills
Excellent written and verbal communication skills including the ability to summarize key issues and activities
A commitment to work in a team environment
Skills in managing multiple projects under deadline with adaptability throughout
Experience with research via online databases
Proficiency in Microsoft Office
Flexibility to work weekends, evenings, and ability to travel, when needed
A willingness to represent the Physicians Committee at conferences, meetings, and public events
This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line).
The Physicians Committee is an equal-opportunity employer with career opportunities in variety of fields such as preventive medicine, nutrition, toxicology, advocacy, public/government relations, communications, law, publications, and nonprofit administration (fundraising, human resources, office services, information technology, and finance).
How to Apply
We require a cover letter and resume. In your cover letter, please share your related experience, professional goals and interest in our mission. Applications are being accepted on a rolling basis. We look forward to hearing from you!
PETA is looking for an analytically minded researcher who has a passion for animal rights. This position involves conducting research on a wide variety of animal rights topics, applying critical thinking skills, and preparing analyses for review by departments within PETA. The ideal candidate will have at least two years of research experience and a thorough knowledge of animal rights issues. If you have a firm grasp on the scientific method and a desire to help further the animal rights movement, apply today!
Position Objective:
To conduct research projects in order to help promote the goals of the organization
Primary Responsibilities and Duties:
• Ensure factual accuracy and sourcing for a variety of projects related to PETA's campaign work
• Consult with the information officer and others regarding research needs
•Prepare analyses for review
• Maintain accurate and up-to-date files for PETA projects
• Draft correspondence and respond to inquiries and requests
• Perform any other duties assigned by the supervisor
Requirements:
• Degree in a related field or equivalent experience
• Minimum of two years of research experience
• Thorough knowledge of animal rights issues and PETA campaigns
• Demonstrated exceptional written and verbal communication skills
• Demonstrated ability to work independently and in a team environment
• Proven ability to work well under pressure and meet tight deadlines
• Adherence to a vegan lifestyle
• Demonstrated support for PETA's philosophy and the ability to professionally advocate PETA's positions on issues
• Commitment to the objectives of the organization
Dec 06, 2019
Full time
PETA is looking for an analytically minded researcher who has a passion for animal rights. This position involves conducting research on a wide variety of animal rights topics, applying critical thinking skills, and preparing analyses for review by departments within PETA. The ideal candidate will have at least two years of research experience and a thorough knowledge of animal rights issues. If you have a firm grasp on the scientific method and a desire to help further the animal rights movement, apply today!
Position Objective:
To conduct research projects in order to help promote the goals of the organization
Primary Responsibilities and Duties:
• Ensure factual accuracy and sourcing for a variety of projects related to PETA's campaign work
• Consult with the information officer and others regarding research needs
•Prepare analyses for review
• Maintain accurate and up-to-date files for PETA projects
• Draft correspondence and respond to inquiries and requests
• Perform any other duties assigned by the supervisor
Requirements:
• Degree in a related field or equivalent experience
• Minimum of two years of research experience
• Thorough knowledge of animal rights issues and PETA campaigns
• Demonstrated exceptional written and verbal communication skills
• Demonstrated ability to work independently and in a team environment
• Proven ability to work well under pressure and meet tight deadlines
• Adherence to a vegan lifestyle
• Demonstrated support for PETA's philosophy and the ability to professionally advocate PETA's positions on issues
• Commitment to the objectives of the organization
Modern mobile clinic seeking veterinarian: With over 150,000 surgeries performed since 2001, we help reduce the dog and cat overpopulation crisis in and around the pleasant river town of Norfolk in south eastern Virginia. Benefits include competitive salary, flexible hours, vacation and sick time and limited weekends! Experience in high volume surgery preferred, caring about animal welfare a must.
Primary Responsibilities and Duties:
Perform surgical sterilizations and other surgeries as required
Oversee and perform surgical monitoring, the administration of pre-anesthetic and anesthetic drugs, and post-surgical monitoring through discharge
Promote the humane care and treatment of animals
Administer vaccines to clinic patients
Comply with the applicable state and federal laws established by the Virginia Board of Veterinary Medicine and the U.S. Drug Enforcement Agency (DEA)
Qualifications:
Degree in veterinary medicine from an accredited university of veterinary medicine
Current Virginia veterinary license or ability to obtain one
One year of experience practicing veterinary medicine preferred
Experience with high-volume spay-and-neuter surgeries desired
Possession of or ability to obtain a DEA controlled-substance registration
Proven effective organizational skills and meticulous attention to detail
Willingness and ability to travel to various clinic stops throughout Hampton Roads
A valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
Commitment to the objectives of the mobile clinic division and its mission
Nov 22, 2019
Full time
Modern mobile clinic seeking veterinarian: With over 150,000 surgeries performed since 2001, we help reduce the dog and cat overpopulation crisis in and around the pleasant river town of Norfolk in south eastern Virginia. Benefits include competitive salary, flexible hours, vacation and sick time and limited weekends! Experience in high volume surgery preferred, caring about animal welfare a must.
Primary Responsibilities and Duties:
Perform surgical sterilizations and other surgeries as required
Oversee and perform surgical monitoring, the administration of pre-anesthetic and anesthetic drugs, and post-surgical monitoring through discharge
Promote the humane care and treatment of animals
Administer vaccines to clinic patients
Comply with the applicable state and federal laws established by the Virginia Board of Veterinary Medicine and the U.S. Drug Enforcement Agency (DEA)
Qualifications:
Degree in veterinary medicine from an accredited university of veterinary medicine
Current Virginia veterinary license or ability to obtain one
One year of experience practicing veterinary medicine preferred
Experience with high-volume spay-and-neuter surgeries desired
Possession of or ability to obtain a DEA controlled-substance registration
Proven effective organizational skills and meticulous attention to detail
Willingness and ability to travel to various clinic stops throughout Hampton Roads
A valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
Commitment to the objectives of the mobile clinic division and its mission
Position Objective:
To conduct PETA's work with major corporations
Primary Responsibilities and Duties:
• Develop and carry out action plans for PETA's work with major corporations
• Decide on and maintain effective contacts with major corporations in order to further PETA's work
• Prepare and deliver presentations to executives in order to make the case for animal welfare changes
• Attend and speak at annual shareholder meetings of major corporations
• Draft shareholder resolutions and supporting statements regarding animal issues with major corporations
• Research the animal welfare guidelines that are being enforced by major corporations
• Research and work with firms that hold large amounts of stock in major corporations that abuse animals
• Represent PETA's corporate campaigns to the media and the general public
• Travel to attend meetings or news conferences
• Perform any other duties assigned by the supervisor
Qualifications:
• Degree in a related field or equivalent experience
• Minimum of two years of previous experience in advocacy, public relations, or corporate affairs
• Demonstrated ability to comfortably create and deliver presentations, address and overcome objections, and negotiate and close deals
• Demonstrated thorough knowledge of animal rights issues and PETA campaigns
• Proven exceptional organizational and writing skills
• Demonstrated effective research skills
• Willingness and ability to travel extensively
• Ability to lift and carry up to 20 lbs.
• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
• Professional appearance and adherence to a healthy vegan lifestyle
• Support for PETA's philosophy and the ability to professionally advocate PETA's positions on issues
• Commitment to the objectives of the organization
Nov 22, 2019
Full time
Position Objective:
To conduct PETA's work with major corporations
Primary Responsibilities and Duties:
• Develop and carry out action plans for PETA's work with major corporations
• Decide on and maintain effective contacts with major corporations in order to further PETA's work
• Prepare and deliver presentations to executives in order to make the case for animal welfare changes
• Attend and speak at annual shareholder meetings of major corporations
• Draft shareholder resolutions and supporting statements regarding animal issues with major corporations
• Research the animal welfare guidelines that are being enforced by major corporations
• Research and work with firms that hold large amounts of stock in major corporations that abuse animals
• Represent PETA's corporate campaigns to the media and the general public
• Travel to attend meetings or news conferences
• Perform any other duties assigned by the supervisor
Qualifications:
• Degree in a related field or equivalent experience
• Minimum of two years of previous experience in advocacy, public relations, or corporate affairs
• Demonstrated ability to comfortably create and deliver presentations, address and overcome objections, and negotiate and close deals
• Demonstrated thorough knowledge of animal rights issues and PETA campaigns
• Proven exceptional organizational and writing skills
• Demonstrated effective research skills
• Willingness and ability to travel extensively
• Ability to lift and carry up to 20 lbs.
• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
• Professional appearance and adherence to a healthy vegan lifestyle
• Support for PETA's philosophy and the ability to professionally advocate PETA's positions on issues
• Commitment to the objectives of the organization
Specifics:
Terms of employment: Full-time, exempt
Reports to: General Counsel/Senior Director of Operations & Compliance
Supervises: Office Manager
Location: Remote (Washington, DC office optional)
Benefits: Remote work, flexible hours, health benefits, room for advancement
Salary: competitive. commensurate with experience
Overview:
Compassion Over Killing (COK) is a national non-profit animal protection charity working to disrupt animal agribusiness and create a kinder world for all. COK is seeking a Director of Operations to oversee the organization’s operational function, manage and fulfill HR needs, and assist with finance management.
Position Objective:
Implement, monitor, build upon, and revise, as needed, COK’s operational systems and procedures to ensure federal, state, and local HR and financial compliance, improve internal processes, enhance internal efficiency, increase productivity, and accelerate growth. Work closely with General Counsel/Senior Director of Operations & Compliance and Office Manager to meet internal and external requirements of the organization.
Primary Responsibilities:
Manage and ensure that each department's operational function is performed in a timely and efficient manner in accordance with pre-defined goals
Develop policies and procedures to ensure clear and consistent execution of programs and operations
Oversee and improve internal management, communications, staff coaching, and continued education
Facilitate and help manage interdepartmental communications to improve efficiency and flow of information
Review and update existing organizational operating procedures on a regular basis and establish new procedures as needed
Take lead on providing overall human resources services, including payroll, workers’ compensation, staff benefits, taxes, insurance, and federal/state/local compliance
Execute staff onboarding and termination
Take lead on coordinating yearly audit and requisite federal/state submissions
Liaise with third parties, including accountant, audit firm, and insurance brokers
Ensure compliance with organizational policies
Review, update, and maintain job descriptions on an annual basis
Promote positive and productive work culture
Manage personnel matters
Assist with planning staff retreats
Assist with employee relations and conduct troubleshooting, training programs, and disciplinary action as needed
Assist in budget management and reporting, as well as, tracking overall goals and departmental expenses
Oversee process to evaluate overall performance by gathering, analyzing, and interpreting data and metrics
Qualifications/Who We’re Looking For:
Masters preferred or BA/BS degree in business, management, and/or non-profit management
Proven experience (3+ years) in management of multiple department coordination, human resources, and finance. Project management or equivalent certifications preferred.
Excellent complex problem solving skills and analytical skills
Extremely detail-oriented and organized
Strong writing, public speaking, and communications skills and experience
Positive, assertive, and outgoing attitude, and strong interpersonal and social skills
Familiarity with ADP, Zenefits (or similar platforms), and banking systems required
Familiarity with Salesforce, Expensify, and Google Drive a plus
Commitment to the core values of the organization
Submit resume and cover letter.
Nov 20, 2019
Remote Work
Specifics:
Terms of employment: Full-time, exempt
Reports to: General Counsel/Senior Director of Operations & Compliance
Supervises: Office Manager
Location: Remote (Washington, DC office optional)
Benefits: Remote work, flexible hours, health benefits, room for advancement
Salary: competitive. commensurate with experience
Overview:
Compassion Over Killing (COK) is a national non-profit animal protection charity working to disrupt animal agribusiness and create a kinder world for all. COK is seeking a Director of Operations to oversee the organization’s operational function, manage and fulfill HR needs, and assist with finance management.
Position Objective:
Implement, monitor, build upon, and revise, as needed, COK’s operational systems and procedures to ensure federal, state, and local HR and financial compliance, improve internal processes, enhance internal efficiency, increase productivity, and accelerate growth. Work closely with General Counsel/Senior Director of Operations & Compliance and Office Manager to meet internal and external requirements of the organization.
Primary Responsibilities:
Manage and ensure that each department's operational function is performed in a timely and efficient manner in accordance with pre-defined goals
Develop policies and procedures to ensure clear and consistent execution of programs and operations
Oversee and improve internal management, communications, staff coaching, and continued education
Facilitate and help manage interdepartmental communications to improve efficiency and flow of information
Review and update existing organizational operating procedures on a regular basis and establish new procedures as needed
Take lead on providing overall human resources services, including payroll, workers’ compensation, staff benefits, taxes, insurance, and federal/state/local compliance
Execute staff onboarding and termination
Take lead on coordinating yearly audit and requisite federal/state submissions
Liaise with third parties, including accountant, audit firm, and insurance brokers
Ensure compliance with organizational policies
Review, update, and maintain job descriptions on an annual basis
Promote positive and productive work culture
Manage personnel matters
Assist with planning staff retreats
Assist with employee relations and conduct troubleshooting, training programs, and disciplinary action as needed
Assist in budget management and reporting, as well as, tracking overall goals and departmental expenses
Oversee process to evaluate overall performance by gathering, analyzing, and interpreting data and metrics
Qualifications/Who We’re Looking For:
Masters preferred or BA/BS degree in business, management, and/or non-profit management
Proven experience (3+ years) in management of multiple department coordination, human resources, and finance. Project management or equivalent certifications preferred.
Excellent complex problem solving skills and analytical skills
Extremely detail-oriented and organized
Strong writing, public speaking, and communications skills and experience
Positive, assertive, and outgoing attitude, and strong interpersonal and social skills
Familiarity with ADP, Zenefits (or similar platforms), and banking systems required
Familiarity with Salesforce, Expensify, and Google Drive a plus
Commitment to the core values of the organization
Submit resume and cover letter.
