5 jobs found

Office Manager Job Description   Our mission is to provide heaven on earth for farm animals with nowhere else to turn.  We inform, inspire, and empower the community, especially children, on ways in which we can better care for ourselves and the environment while helping animals in need. We advocate for a kind and compassionate lifestyle that protects animals, the earth, and our own health. The Office Manager will be a key part of bringing our mission to life every day.   This is a varied, fast-paced position requiring excellent organizational skills and a gift for developing authentic, warm interpersonal relationships. The Office Manager will be responsible for day to day Finance, Human Resources, Project Management, and Administrative Support / Management activities. S/he will work closely with all levels of the Sanctuary Management Team. This position reports to the Business Operations Director and serves as a member of the Management Team. This is an evolving position and job duties may grow and change over time.   Finance/Bookkeeping (This portion of the job is estimated for 55% of work time.) Manage and implement financial processes and policies for the organization (total operating budget over $1M).  Pay invoices, deposit donations, and enter payables and receivables into accounting system (currently QuickBooks Online); monitor accuracy of data entry and categorization and ensure links to/from various data sources are  intact and working correctly. Process and validate cash from donations, events, and petty cash use. Work in coordination with Business Operations Director to compile quarterly and annual reports for the Executive Director and Board of Directors. Coordinate and lead the annual financial and workers comp audit processes, liaise with external auditors, provide materials and information necessary to complete the audits. Complete post audit remediation directives. Oversee and lead annual budgeting and planning process in conjunction with the Business Operations Director and Executive Director; administer and review all financial plans and budgets; monitor and report on progress and changes; and keep leadership team abreast of the organization’s financial status. Manage bank balances, transfer and track funds in coordination with the Business Operations Director.  Maintain and monitor bookkeeping processes. Communicate with the Business Operations Director and Executive Director frequently to keep them up to date of financial status. Report weekly, monthly, and quarterly on income and expenses. Create, update and implement all necessary business policies and accounting practices; create simple and user-friendly SOPs for business, financial, and administrative policies and processes. Liaise with external tax professionals to complete and file annual 990. Oversee compliance for state registrations. Track and submit sales tax collected on merchandise sold. Track and manage in-kind donations and tangible gifts. Human Resources (This portion of the job is estimated for 30% of work time.)   Lead, manage, and implement all human resource programs and practices for 11-person (and growing) team.  Work together with the Business Operations Director to analyze and maintain the sanctuary compensation program (pay rates, bonuses, 401K employer contribution, PTO and holidays, vision/dental/health benefits) and adjust as necessary. Administer payroll, submit bi-weekly payroll, submit employee 401K contributions, annual W2 and 1099 review and distribution, liaise with payroll service provider to keep local tax collection and submission current, manage PTO tracking, employee deductions and reimbursements.   Create and revise job descriptions. Work together with Business Operations Director to analyze and oversee timely implementation of the organization’s performance evaluation program and adjust as necessary. Develop, revise, and recommend personnel policies and procedures. Maintain and revise the company’s handbook on policies and procedures annually or as needed. Manage benefits administration. Oversee recruitment efforts- write and place job ads, screen and interview candidates. Onboard new employees-send offer letters, execute the signing of agreements, enroll in payroll and benefits, review personnel handbook and organizational policies, set up email address, personnel file, and issue job related equipment. Conduct employee exit process-collect letter of resignation, terminate benefits on appropriate schedule, close email account and forward to appropriate personnel, collect sanctuary equipment and materials, conduct an exit interview, confirm current contact information for forwarding purposes. Be an open approachable supportive resource for all team members and sanctuary supporters.       Administrative Management (This portion of the job is estimated for 10% of work time.)   Oversee Administrative Assistant and act as a back up for administrative duties. Create and implement systems to keep the team efficient and organized as needed. Maintain corporate documents and files.   Outreach, Development, & Education (This portion of the job is estimated for 5% of work time.)   Assist with events and sanctuary tours as needed. Assist Education staff as needed. Assist Business Operations Director to manage grants, compile reports and maintain records. Qualifications   The Office Manager is part of the sanctuary’s management team. This requires that the incumbent represent Indraloka well by being ethical, responsible, kind, interpersonally effective, punctual and motivated to go above and beyond the call of duty. The incumbent must also be highly detail-oriented and organized with excellent analytical and problem-solving abilities. It is important that s/he displays excellent verbal and written communication and interpersonal skills. Everyone on the Indraloka team, including the Office Manager, is sometimes required to work evenings, holidays, and weekends. Passion for the mission required. Bachelor’s degree required. Kindness and compassion for all life is required. The ability to advocate effectively for a plant-based, cruelty-free lifestyle is required. 4+ years experience working in a business or administrative management capacity, preferably within non-profit organizations, with key area of expertise in farm animal rights, the environment, and education. Financial literacy and understanding of nonprofit accounting is required. Knowledge of tax and other compliance implications of non-profit status is needed. Proficiency in Excel and Quickbooks necessary, PowerPoint and presentation skills a plus. Budget development and oversight experience is required. Ability to manage multiple projects and priorities independently, work efficiently and effectively with daily distractions while sharing an office space with animals and other team members. Ability to prioritize, problem solve, and execute sound judgment. Excellent interpersonal skills and ability to work collaboratively with internal and external partners to manage the scope, strategy, requirements and implementation of projects. Exceptional organizational, written/oral communications skills. A demonstrated commitment to high professional ethical standards and a diverse workplace is necessary. Patience and flexibility to function effectively within a growing and developing organization.   Compensation and Details   This position begins immediately and is based in our Mehoopany, PA office.  The sanctuary is transitioning to a new location in Dalton, PA. We anticipate that within one year the Office Manager will work out of an office at the Dalton location. The Office Manager is a full time, salaried position. We offer a competitive benefits package, including health, vision, dental, and life insurance, a 401K plan, paid time off, and flexible scheduling.

Washington, D.C., nonprofit seeks professional with fulfillment, sales, and/or customer service experience to fulfill orders for our lifesaving nutrition education materials.  About Physicians Committee The Physicians Committee for Responsible Medicine is dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. About our eCommerce and Fulfillment Operation One of the ways we advance our mission and educate health care professionals and the public about plant-based nutrition and ethical research is through the production and distribution of literature, books, DVDs, and other media. The person in this position will partner with an experienced eCommerce and Fulfillment Specialist to oversee our online Shop . This will include: Maintaining an inventory of hundreds of products that total more than 300,000 individual items Managing the online storefront as well as overseeing in-person sales in our primary care medical center Fulfilling orders and processing outgoing mail Customer service and relationship building, especially with our target audience of physicians and other health care providers Tracking and reporting sales Co-coordinating event logistics with program staff and conducting in-person sales at events Developing and implementing marketing strategies to reach more physicians, health care providers, and the public with our lifesaving information The person in this role will be positioned at the front desk of the fulfillment center and will be the first point of contact for staff and will also greet and sign-in visitors This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line). Who We’re Looking For The ideal candidate for this position will be: Experienced with fulfillment, sales and/or customer service (two or more years of work experience is preferred, however, we will consider candidates with less experience) Entrepreneurial and willing to work hard, work fast, and work smart Highly detail-oriented Skilled at prioritizing and time management Experienced with Microsoft Excel and able to utilize and create spreadsheets Tech-savvy and able to navigate web-based tools to facilitate sales, collect information through surveys and run reports Interested in collaborating on marketing strategies Able to lift and move boxes of literature and books on a daily basis How to Apply For more information about our work, visit our YouTube channel , our website , and Physicians Committee president Dr. Neal Barnard’s blog . We require a cover letter and resume. In your cover letter, please tell us about your work experience, professional goals, and your interest in our mission. Applications will be accepted on a rolling basis. We look forward to hearing from you!

About ProVeg ProVeg is an international food awareness organization with the mission to reduce global animal consumption by 50% by the year 2040. We are active in eight countries across four continents and are growing rapidly. We work with governments, private companies, public institutions, medical professionals, and the public to help the world transition to a more plant-based society and economy that is sustainable for humans, animals, and the planet. Role Summary ProVeg is currently expanding to the US, for this we are seeking a Communications Manager to develop and expand the ProVeg US brand. We are looking for a talented communicator with an outgoing, positive, and professional attitude. The Communications Manager will work proactively and creatively as part of the team.  Responsibilities Develop, implement, and continuously improve the communications plan for ProVeg USA Generating public awareness of and discourse around ProVeg USA Overseeing the creation of all print and video materials for ProVeg USA Managing communication channels, including social media, email newsletters, and media outreach Planning and coordinating workshops, talks, press conferences, and networking events Competencies Required Proven experience with a minimum of two years of working in Communications, preferably in the vegan or Animal Rights movement Experience in developing and implementing communication strategies Master degree in Public Relations or a comparable field Experience managing external communications channels, including social media, email, and traditional media Excellent written and verbal English skills; additional language skills desirable  Outstanding copywriting skills Strong collaboration and excellent interpersonal skills with the ability to thrive in a team  Ability to communicate effectively with a wide range of people, both in-person and online Project management and event planning experience Experience in the design and execution of marketing and public relations activities Good understanding of and alignment with ProVeg International’s vision and mission Experience in working with people from different backgrounds and a strong commitment to equal opportunities Self-starter personality with a curious nature and a drive to continuously optimise A positive, proactive and enthusiastic work attitude  Ability to work well under pressure and manage time effectively Willingness to take over additional tasks as and when they arise Maintaining professionalism at all times Preferred Understanding of effective altruism Knowledge of the innovation food and global food sector Benefits: Salary: $40-45,000 USD annual, depending on experience and qualification. Health care. 3 weeks’ paid vacation, 10 paid national holidays, 5 paid sick days. Provision of a work laptop. Flexible, trust-based working arrangements and home office arrangements. A strong organisational focus on personal development and designated training budget. Career development support. Mindfulness Program. Net wage optimization. We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world. And last but not least: Become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet! When? Application deadline: December 19, 2019 Phone interviews: End of December 2019 Face-to-face interviews: Mid of January Start date: February 2020 Job Description Status: Permanent, Full-time Hours: 40 hours/week Location: Remotely Reports to: Executive Director ProVeg US Our Application Procedure Your application should include a cover letter and CV. Please tell us how you found this job ad. Please submit your application using our online form. (https://proveg.com/jobs/) Thank you! If you have successfully made it to the long list of applicants, you will be invited for a phone interview, usually within two weeks of the application deadline. Should you be shortlisted, the next steps will be: An online task. A face-to-face interview (remote possible). If applicable, an optional ‘trial day’, that includes the handling of tasks that are typical for the role you are applying for. This step helps us to get to know you and your way of working better and gives you a chance to get a full picture of the job and our organisation.  The final decision may require an additional interview, usually with Senior Management. Diversity Statement ProVeg is committed to equal employment opportunity for all, regardless of race, religion, colour, sex, age, national origin or ancestry, refugee background, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of colour, minorities, women, people of all genders, people with disabilities, people from LGBTQIA+ communities, people of all age groups, and people living with HIV are strongly encouraged to apply.

Seeking candidate for a position in Washington, D.C., encouraging institutions and businesses to serve plant-based meals by building and maintaining relationships with corporate leaders nationwide. About the Physicians Committee The Physicians Committee for Responsible Medicine is dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. We invite you to visit our YouTube channel , our website , and Physicians Committee president Dr. Neal Barnard’s blog . The Physicians Committee’s nutrition team works closely with our physician members, business leaders, policymakers, and advocates to influence corporations nationwide to serve healthful foods.  About this Career Opportunity Plant-based diets have been shown to decrease obesity rates and even reverse some chronic diseases like diabetes and cardiovascular diseases while research links processed meats to certain forms of cancer. Many restaurant chains have made significant changes to their menus embracing growing plant-based industry trends. Despite these positive changes in menus across the country, public and private settings present new opportunities to increase the availability of healthful menu options to benefit public health. The Corporate Liaison will work to persuade executives to add healthful options to their institutions’ menus by articulating the health, cost-savings, and other benefits of a plant-based diet and providing resources and guidance. Responsibilities will include: Build and maintain strategic relationships with hospital chains, insurers, food service providers and catering companies, supermarkets, governmental institutions, restaurant chains, airlines, and other institutions. Assist public and private institutions with the elimination of processed meat and addition of plant-based options to their menus. Recruit corporate sponsors for seasonal campaigns.  Develop and implement strategies to influence local and federal policies to further support these efforts.   We are looking for a candidate with demonstrated success in negotiations, sales, or lobbying and who can excel in relationship building and project management. Strong team work, writing, and presentations skills are also critical to success in this role. This is a full-time position based in Washington, D.C. (Friendship Heights on Metro’s Red Line). The Corporate Liaison will report to our Managing Director of Nutrition. How to Apply Please submit a cover letter and resume with your application. Applications are being accepted on a rolling basis. We look forward to hearing from you! The Physicians Committee and Barnard Medical Center are equal-opportunity employers with career opportunities in variety of fields including preventive medicine, nutrition, toxicology, advocacy, public/government relations, communications, law, publications, eCommerce/fulfillment and nonprofit administration (fundraising, human resources, office services, information technology, and finance).

Specifics: Terms of employment: Full-time, exempt Reports to: General Counsel/Senior Director of Operations & Compliance Supervises: Office Manager  Location: Remote (Washington, DC office optional) Benefits: Remote work, flexible hours, health benefits, room for advancement  Salary: competitive. commensurate with experience Overview: Compassion Over Killing (COK) is a national non-profit animal protection charity working to disrupt animal agribusiness and create a kinder world for all. COK is seeking a Director of Operations to oversee the organization’s operational function, manage and fulfill HR needs, and assist with finance management.  Position Objective: Implement, monitor, build upon, and revise, as needed, COK’s operational systems and procedures to ensure federal, state, and local HR and financial compliance, improve internal processes, enhance internal efficiency, increase productivity, and accelerate growth. Work closely with General Counsel/Senior Director of Operations & Compliance and Office Manager to meet internal and external requirements of the organization.   Primary Responsibilities: Manage and ensure that each department's operational function is performed in a timely and efficient manner in accordance with pre-defined goals Develop policies and procedures to ensure clear and consistent execution of programs and operations Oversee and improve internal management, communications, staff coaching, and continued education Facilitate and help manage interdepartmental communications to improve efficiency and flow of information Review and update existing organizational operating procedures on a regular basis and establish new procedures as needed Take lead on providing overall human resources services, including payroll, workers’ compensation, staff benefits, taxes, insurance, and federal/state/local compliance Execute staff onboarding and termination Take lead on coordinating yearly audit and requisite federal/state submissions Liaise with third parties, including accountant, audit firm, and insurance brokers Ensure compliance with organizational policies Review, update, and maintain job descriptions on an annual basis Promote positive and productive work culture  Manage personnel matters Assist with planning staff retreats Assist with employee relations and conduct troubleshooting, training programs, and disciplinary action as needed Assist in budget management and reporting, as well as, tracking overall goals and departmental expenses Oversee process to evaluate overall performance by gathering, analyzing, and interpreting data and metrics Qualifications/Who We’re Looking For: Masters preferred or BA/BS degree in business, management, and/or non-profit management Proven experience (3+ years) in management of multiple department coordination, human resources, and finance. Project management or equivalent certifications preferred.  Excellent complex problem solving skills and analytical skills  Extremely detail-oriented and organized Strong writing, public speaking, and communications skills and experience Positive, assertive, and outgoing attitude, and strong interpersonal and social skills Familiarity with ADP, Zenefits (or similar platforms), and banking systems required Familiarity with Salesforce, Expensify, and Google Drive a plus Commitment to the core values of the organization Submit resume and cover letter.