7 jobs found

Medical Office Assistant - Seeking customer service professional with two or more years of work experience to perform customer service and administrative tasks in a primary care medical center that integrates plant-based nutrition education into medical care. About the Barnard Medical Center Founded by Neal Barnard, M.D., president of the nonprofit Physicians Committee for Responsible Medicine , the Barnard Medical Center is a new model for medical care that integrates plant-based nutrition education and disease prevention into providing top-of-the-line medical care. The Barnard Medical Center takes advantage of years of research conducted by the Physicians Committee research team and other researchers, showing how a new approach to medicine and nutrition could help prevent and reverse serious health problems. About this Career Opportunity We are looking for an enthusiastic Medical Office Assistant to join our team. This position will involve performing a complete range of customer service and administrative tasks in a primary care medical center. This is a full-time position located at the Barnard Medical Center in Washington, D.C. (on Metro’s Red Line in Friendship Heights). Who We’re Looking For We are looking for a dedicated team player who will tackle his or her work with professionalism, a positive attitude, and with the utmost respect for our patients. Successful candidates will possess: Two or more years of experience in medical office, administrative, or customer service position Exceptional customer service and strong interpersonal skills Strong Microsoft Office and electronic record-keeping skills A demonstrated interest in plant-based (vegan) nutrition and disease prevention Ability to work evenings and weekends as needed An undergraduate degree is preferred Experience or interest in medical billing is a plus If you share these qualities, are passionate about the Barnard Medical Center's unique approach to primary care, and would be excited to be a part of a practice that is helping patients make lifestyle changes to maximize their health, we'd like to hear from you. How to Apply In your cover letter please describe your prior work experience, your strengths, and your interest in integrating plant-based nutrition education into medical care. We look forward to hearing from you! Applications are being accepted on a rolling basis.  

Washington, D.C., nonprofit organization seeks entry-level fundraising professional who is passionate about our mission to save human and animal lives.   About the Physicians Committee The Physicians Committee for Responsible Medicine is a nonprofit organization dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition and scientific research conducted ethically, without using animals. We invite you to visit our YouTube channel , our website , and Physicians Committee president Dr. Neal Barnard’s blog . About the Development Team Our Development team supports the Physicians Committee’s programs and campaigns by managing the fundraising channels of events, major gifts, annual giving, grants, and planned giving. We share the values of being donor-centric, demonstrating passion for the Physicians Committee mission, fostering cooperation, developing results-driven priorities, and acting with innovation. About this Career Opportunity The Physicians Committee is looking for a Membership Associate to provide development and administrative support to the Director of Annual Giving and to the overall department as needed. The Membership Associate will become familiar with each of our fundraising channels and assist in keeping the direct mail program running. Specific duties include: Responding to inquiries from existing and prospective members and donors Updating membership records and other prospect lists Managing “high-touch” acknowledgements and other in-house departmental mailings Assisting with direct response marketing Sorting development mail Making donor thank-you calls Coordinating member birthday cards Coordinating department meetings Cross-training on other membership tasks and serving as a back-up to other Development team members during any absences This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C (Friendship Heights on Metro’s Red Line). Who We’re Looking For We are looking for a creative multitasker with a can-do attitude, a customer-service mentality, and excellent communication skills. A demonstrated interest in our mission and in the field of fundraising is required. Experience working in a nonprofit setting is a plus, but is not required. How to Apply We require a cover letter and resume. In your cover letter, please tell us about your work experience, your interest in our mission and in the field of fundraising, and your professional goals. We look forward to hearing from you! Applications are being accepted on a rolling basis.  

Office Manager Job Description   Our mission is to provide heaven on earth for farm animals with nowhere else to turn.  We inform, inspire, and empower the community, especially children, on ways in which we can better care for ourselves and the environment while helping animals in need. We advocate for a kind and compassionate lifestyle that protects animals, the earth, and our own health. The Office Manager will be a key part of bringing our mission to life every day.   This is a varied, fast-paced position requiring excellent organizational skills and a gift for developing authentic, warm interpersonal relationships. The Office Manager will be responsible for day to day Finance, Human Resources, Project Management, and Administrative Support / Management activities. S/he will work closely with all levels of the Sanctuary Management Team. This position reports to the Business Operations Director and serves as a member of the Management Team. This is an evolving position and job duties may grow and change over time.   Finance/Bookkeeping (This portion of the job is estimated for 55% of work time.) Manage and implement financial processes and policies for the organization (total operating budget over $1M).  Pay invoices, deposit donations, and enter payables and receivables into accounting system (currently QuickBooks Online); monitor accuracy of data entry and categorization and ensure links to/from various data sources are  intact and working correctly. Process and validate cash from donations, events, and petty cash use. Work in coordination with Business Operations Director to compile quarterly and annual reports for the Executive Director and Board of Directors. Coordinate and lead the annual financial and workers comp audit processes, liaise with external auditors, provide materials and information necessary to complete the audits. Complete post audit remediation directives. Oversee and lead annual budgeting and planning process in conjunction with the Business Operations Director and Executive Director; administer and review all financial plans and budgets; monitor and report on progress and changes; and keep leadership team abreast of the organization’s financial status. Manage bank balances, transfer and track funds in coordination with the Business Operations Director.  Maintain and monitor bookkeeping processes. Communicate with the Business Operations Director and Executive Director frequently to keep them up to date of financial status. Report weekly, monthly, and quarterly on income and expenses. Create, update and implement all necessary business policies and accounting practices; create simple and user-friendly SOPs for business, financial, and administrative policies and processes. Liaise with external tax professionals to complete and file annual 990. Oversee compliance for state registrations. Track and submit sales tax collected on merchandise sold. Track and manage in-kind donations and tangible gifts. Human Resources (This portion of the job is estimated for 30% of work time.)   Lead, manage, and implement all human resource programs and practices for 11-person (and growing) team.  Work together with the Business Operations Director to analyze and maintain the sanctuary compensation program (pay rates, bonuses, 401K employer contribution, PTO and holidays, vision/dental/health benefits) and adjust as necessary. Administer payroll, submit bi-weekly payroll, submit employee 401K contributions, annual W2 and 1099 review and distribution, liaise with payroll service provider to keep local tax collection and submission current, manage PTO tracking, employee deductions and reimbursements.   Create and revise job descriptions. Work together with Business Operations Director to analyze and oversee timely implementation of the organization’s performance evaluation program and adjust as necessary. Develop, revise, and recommend personnel policies and procedures. Maintain and revise the company’s handbook on policies and procedures annually or as needed. Manage benefits administration. Oversee recruitment efforts- write and place job ads, screen and interview candidates. Onboard new employees-send offer letters, execute the signing of agreements, enroll in payroll and benefits, review personnel handbook and organizational policies, set up email address, personnel file, and issue job related equipment. Conduct employee exit process-collect letter of resignation, terminate benefits on appropriate schedule, close email account and forward to appropriate personnel, collect sanctuary equipment and materials, conduct an exit interview, confirm current contact information for forwarding purposes. Be an open approachable supportive resource for all team members and sanctuary supporters.       Administrative Management (This portion of the job is estimated for 10% of work time.)   Oversee Administrative Assistant and act as a back up for administrative duties. Create and implement systems to keep the team efficient and organized as needed. Maintain corporate documents and files.   Outreach, Development, & Education (This portion of the job is estimated for 5% of work time.)   Assist with events and sanctuary tours as needed. Assist Education staff as needed. Assist Business Operations Director to manage grants, compile reports and maintain records. Qualifications   The Office Manager is part of the sanctuary’s management team. This requires that the incumbent represent Indraloka well by being ethical, responsible, kind, interpersonally effective, punctual and motivated to go above and beyond the call of duty. The incumbent must also be highly detail-oriented and organized with excellent analytical and problem-solving abilities. It is important that s/he displays excellent verbal and written communication and interpersonal skills. Everyone on the Indraloka team, including the Office Manager, is sometimes required to work evenings, holidays, and weekends. Passion for the mission required. Bachelor’s degree required. Kindness and compassion for all life is required. The ability to advocate effectively for a plant-based, cruelty-free lifestyle is required. 4+ years experience working in a business or administrative management capacity, preferably within non-profit organizations, with key area of expertise in farm animal rights, the environment, and education. Financial literacy and understanding of nonprofit accounting is required. Knowledge of tax and other compliance implications of non-profit status is needed. Proficiency in Excel and Quickbooks necessary, PowerPoint and presentation skills a plus. Budget development and oversight experience is required. Ability to manage multiple projects and priorities independently, work efficiently and effectively with daily distractions while sharing an office space with animals and other team members. Ability to prioritize, problem solve, and execute sound judgment. Excellent interpersonal skills and ability to work collaboratively with internal and external partners to manage the scope, strategy, requirements and implementation of projects. Exceptional organizational, written/oral communications skills. A demonstrated commitment to high professional ethical standards and a diverse workplace is necessary. Patience and flexibility to function effectively within a growing and developing organization.   Compensation and Details   This position begins immediately and is based in our Mehoopany, PA office.  The sanctuary is transitioning to a new location in Dalton, PA. We anticipate that within one year the Office Manager will work out of an office at the Dalton location. The Office Manager is a full time, salaried position. We offer a competitive benefits package, including health, vision, dental, and life insurance, a 401K plan, paid time off, and flexible scheduling.

Seeking associate with 2-3 years of work experience to facilitate various administrative tasks for on-site, off-site, and online programs to educate health care professionals and the public about the health benefits of a plant-based diet. About the Physicians Committee The Physicians Committee for Responsible Medicine is a nonprofit organization dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. For more information on the Physicians Committee, visit our YouTube channel , website , and Physicians Committee president Dr. Neal Barnard’s blog . About the Nutrition Team Over the past three decades, the Physicians Committee’s nutrition department has achieved many important successes. We’ve contributed to the elimination of the “meat group” in federal nutrition guidelines, carried out clinical research studies that have revolutionized the treatment of diabetes, and provided the scientific foundation for the health benefits of plant-based diets. We aim to propel continued progress through direct patient care, nutrition education, and advocacy. About this Career Opportunity The Nutrition Associate will report to our Managing Director of Nutrition. Essential functions will include: Assist with organizing and facilitating on-site, off-site, and online education programs Assist with researching and editing for resource materials for public education programs Support the nutrition department with all administrative tasks including responding to phone and email requests, preparing correspondence, filing, preparing check requests, maintaining spreadsheets and databases, etc. Interact with the public and represent the Physicians Committee at events with a positive attitude. Complete other administrative tasks, as needed Who We’re Looking For We are looking for a highly organized candidate to keep the nutrition department functioning with efficiency. A successful candidate will be able to multitask with team members across the organization to complete administrative tasks with enthusiasm and determination and will be able to thrive in a fast-paced environment. Applicants should also have: 2-3 years of work experience with a focus on prioritization An understanding of the health benefits of a plant-based diets Strong correspondence and interpersonal skills Excellent written and verbal communication skills including the ability to summarize key issues and activities A commitment to work in a team environment Skills in managing multiple projects under deadline with adaptability throughout Experience with research via online databases Proficiency in Microsoft Office Flexibility to work weekends, evenings, and ability to travel, when needed A willingness to represent the Physicians Committee at conferences, meetings, and public events This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line). The Physicians Committee is an equal-opportunity employer with career opportunities in variety of fields such as preventive medicine, nutrition, toxicology, advocacy, public/government relations, communications, law, publications, and nonprofit administration (fundraising, human resources, office services, information technology, and finance). How to Apply We require a cover letter and resume. In your cover letter, please share your related experience, professional goals and interest in our mission. Applications are being accepted on a rolling basis. We look forward to hearing from you!    

Washington, D.C., nonprofit seeks professional with fulfillment, sales, and/or customer service experience to fulfill orders for our lifesaving nutrition education materials.  About Physicians Committee The Physicians Committee for Responsible Medicine is dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. About our eCommerce and Fulfillment Operation One of the ways we advance our mission and educate health care professionals and the public about plant-based nutrition and ethical research is through the production and distribution of literature, books, DVDs, and other media. The person in this position will partner with an experienced eCommerce and Fulfillment Specialist to oversee our online Shop . This will include: Maintaining an inventory of hundreds of products that total more than 300,000 individual items Managing the online storefront as well as overseeing in-person sales in our primary care medical center Fulfilling orders and processing outgoing mail Customer service and relationship building, especially with our target audience of physicians and other health care providers Tracking and reporting sales Co-coordinating event logistics with program staff and conducting in-person sales at events Developing and implementing marketing strategies to reach more physicians, health care providers, and the public with our lifesaving information The person in this role will be positioned at the front desk of the fulfillment center and will be the first point of contact for staff and will also greet and sign-in visitors This is a full-time position located at the Physicians Committee’s headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line). Who We’re Looking For The ideal candidate for this position will be: Experienced with fulfillment, sales and/or customer service (two or more years of work experience is preferred, however, we will consider candidates with less experience) Entrepreneurial and willing to work hard, work fast, and work smart Highly detail-oriented Skilled at prioritizing and time management Experienced with Microsoft Excel and able to utilize and create spreadsheets Tech-savvy and able to navigate web-based tools to facilitate sales, collect information through surveys and run reports Interested in collaborating on marketing strategies Able to lift and move boxes of literature and books on a daily basis How to Apply For more information about our work, visit our YouTube channel , our website , and Physicians Committee president Dr. Neal Barnard’s blog . We require a cover letter and resume. In your cover letter, please tell us about your work experience, professional goals, and your interest in our mission. Applications will be accepted on a rolling basis. We look forward to hearing from you!