Fundraising Events Assistant Coordinator

  • PETA
  • Los Angeles, CA, USA
  • Apr 16, 2019
Full time Non-Profit

Job Description

Position Objective:

The Fundraising Events Department is a fast-paced work environment that brings to life exclusive PETA donor-based fundraisers and other events supporting PETA's work. This department plans, manages, and executes a variety of PETA events per year, and the fundraising events assistant coordinator is critical to keeping the department on track as well as assisting with the planning and coordinating of PETA’s fundraising events. We are looking for a highly motivated, organized, and detail-oriented individual who has a passion for animal rights and events.


Primary Responsibilities and Duties:

  • Provide all team members with high-level administrative support
  • Maintain confidential information and filing systems
  • Establish and maintain good communication and relationships at all levels of the organization
  • In relation to administrative work:

o Perform data entry

o Prepare correspondence, expense reports, financial requests, and other documents for the department

o Maintain event calendars, timelines, and reminder systems for each PETA event

o Manage event inventory and the shipping, receiving, and storage of event supplies.  Oversee the complete organization and upkeep of event storage.

  • In relation to event planning:

o Conduct in-depth research on PETA event-related items such as venues, caterers, and concepts, and create documents to track research

o Manage and track event RSVPs using PETA’s donor database and other tracking documents

o Assist in working with contracted event vendors and developing relationships with such vendors

o Assist with the solicitation of donations for donor gift bags

o Assist with the production of invitations, mailings, acknowledgements letters, awards, and other event-related materials

o Potential opportunity to take a key lead role on planning and organizing a fundraising event with guidance from supervisor

  • Field phone calls and emails from PETA donors and answer any questions related to events and donations and establish and maintain solid communication and relationships with PETA donors
  • Provide additional support for all fundraising events and assist the department coordinator, manager and director as needed
  • Perform any other duties assigned by the supervisor



  • Minimum of three years of administrative, customer-service, and/or donor-services
  • Minimum of one year of event-support experience
  • Experience with data entry and database-maintenance systems
  • Proficiency with a variety of Microsoft Office programs
  • Proven excellent written and verbal communication skills
  • Proven ability to maintain strict confidentiality at all times
  • Proven ability to establish priorities, organize tasks, and meet multiple deadlines
  • Proven ability to work both independently and as part of a team
  • Professional appearance and adherence to a healthy vegan lifestyle
  • Ability to lift and carry up to 50 lbs.
  • Ability and willingness to travel
  • Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
  • Commitment to the objectives of the organization