Legal Administrative Assistant

  • Spiess & Bell, PC
  • 4500 North 32nd Street, Phoenix, AZ, USA
  • Nov 09, 2018
Part time Administrative Assistant Legal

Job Description

Spiess & Bell, PC is a boutique law firm in the Arcadia Lite area that represents individuals and companies in all aspects of civil litigation.  Spiess & Bell is presently seeking a permanent part-time Legal Administrative Assistant to join our team. The successful candidate will be a team-player, have a high level of attention to detail, and provide support integral to our practice.  This position can be fast-paced at times, but offers a variety of duties throughout the day which will suit the right candidate perfectly!


Job description & regular duties:


Litigation calendaring & scheduling

File organization, both electronic & paper

Scanning/Saving/Proofing/Filing documents in our office and with the various courts

Checking Electronic Court Records for updates

Preparing & Bates numbering exhibits

Answering phones and interacting with clients

Maintaining office supplies, equipment & etc.

Assisting with monthly billing processes

Gather and organize documents, including medical records

Initiate and manage the client intake process

Other administrative duties as needed and assigned for the smooth operation of the firm




Proficiency with Word, Excel & Outlook

Very familiar with Facebook & LinkedIn

Exemplary phone, interpersonal & written communication skills

Ability to be proactive and work both independently and in group environment

Strong organizational, time management and communication skills

Demonstrate a strong work ethic and dependability

Must be a master multitasker (this is where being organized comes in handy!)

Must have your own vehicle (for office errands), a driver’s license, and a clean driving record

This position requires a high level of professionalism & customer service (both outside and inside the firm)




Tech savvy-ness (lawyers tend to be somewhat technology-challenged and need assistance from time to time, your chance to be the office hero!)

Experience working in a law office

Client intake experience

Personal injury litigation processing experience

Experience with Clio (a Law Office Practice Management App) & electronic State & Federal Court filing systems