Assistant Office Manager

  • The Physicians Committee for Responsible Medicine
  • This is a full-time position located at our headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line).
  • Feb 15, 2024
Full time Facilities Health Care Non-Profit Nutrition

Job Description

Assistant Office Manager (In-Office Role in Washington, D.C.)

Washington, D.C., nonprofit promoting health seeks an Assistant Office Manager to help maintain its headquarters and support team members. This is an excellent opportunity for someone with an interest in or experience with customer service, administration, and/or office management.

About the Physicians Committee

The Physicians Committee for Responsible Medicine is dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. We invite you to visit our YouTube channel, our website, and Physicians Committee President Dr. Neal Barnard’s blog.

About the Office Services Team

The office services team is dedicated to creating and maintaining a safe, secure, functional, and efficient work environment for team members and visitors.

About This Career Opportunity

We are looking for a team member to help manage the operational aspects of the Physicians Committee’s headquarters, which includes a primary care medical center as well as a nearby residential guest house. Essential functions include:

  • Develop, train team members on, and reinforce procedures that promote a safe and secure work environment.
  • Support team members and visitors in a variety of ways, for example:
    • Prepare workspaces for visitors and staff.
    • Train team members on how to operate office equipment and tools.
    • Order, stock, and organize office supplies and equipment.
  • Maintain a functional and efficient workplace, for example:
    • Perform daily walk-throughs.
    • Troubleshoot basic issues with office appliances and equipment, e.g., replace toner cartridges, resolve paper jams, etc.
    • Liaise with vendors such as building management, shredding, plant maintenance, copier, water, etc.
  • Provide backup support for meetings and events, for example:
    • Provide audio-visual support.
    • Coordinate catering logistics.
  • Partner with Resident Manager to maintain nearby residential guest house, for example:
    • Coordinate maintenance.
    • Schedule guests.
  • Liaise with and support several subtenants, for example:
    • Relay maintenance requests to building management.
    • Coordinate use of tenant improvement allowances.
  • Complete various administrative tasks, for example:
    • Assist with budget.
    • Facilitate payments to vendors.
    • Write and maintain standard operating procedures.
  • Manage projects, for example:
    • Coordinate suite improvement/construction projects as needed.

This is a full-time position located at our headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line).

The position level for this role is flexible and may be Associate or Coordinator depending upon the candidate’s experience. Associate salaries start at $53,250 and have a midpoint of $55,642. Coordinator salaries start at $60,000 and have a midpoint of $65,000. A salary offer will take into consideration education, experience, and skills along with internal and external reference points. 

Who We Are Looking For

Do you find fulfillment in lending a helping hand and being a “go-to” person? Do you like to organize and reorganize? We are looking for an individual with an interest in or experience with customer service, administration, and/or office management. This position requires being proactive, organized, and detail-oriented and having the ability to prioritize, multitask, and resolve problems under pressure. It is an active position that requires responding in person to assist colleagues, meet with vendors, conduct walk-throughs, make purchases, and restock supplies (restocking supplies requires the ability to lift and move boxes up to 42 pounds). The position also requires you to be tech-savvy and self-study to become fluent in several web-based systems. Finally, the position requires being positive, assertive, and collaborative with colleagues and vendors. In addition to gaining experience with office management, this position provides an opportunity to learn about plant-based nutrition, alternatives to the use of animals in research and education, and nonprofit administration and advocacy.

How to Apply

We require a formal cover letter and resume to apply. In your cover letter, please tell us about your interest in our mission, your related experience and accomplishments, and your professional goals. Click here to apply online. We look forward to hearing from you! Applications are being accepted on a rolling basis.