Fundraising Events Assistant Coordinator

  • PETA
  • Remote
  • Sep 20, 2022
Full time Non-Profit Remote Job

Job Description

Position Objective:

The Fundraising Events Department is a fast-paced work environment that brings to life exclusive PETA donor-based fundraisers and other events supporting PETA's work. This department plans, manages, and executes a variety of PETA events (in-person and virtual) per year, and the Fundraising Events Assistant Coordinator is critical to keeping the department on track as well as assisting with the planning and coordinating of PETA’s fundraising events.

 

Primary Responsibilities and Duties:

• Support all team members with high-level administrative support

• Maintain confidential information and filing systems

• Establish and maintain good communication and relationships at all levels of the organization

• In relation to administrative work:

o Perform data entry

o Prepare correspondence, expense reports, financial requests, and other documents for the department

o Maintain event calendars, timelines, and reminder systems for each PETA event

o Manage event inventory and the shipping, receiving, and storage of event supplies 

o Handle and organize the upkeep of event storage

• In relation to event planning:

o Conduct in-depth research on PETA event-related items such as venues, caterers, and concepts, and create documents to track research

o Provide support in the production of invitations (mail and e-mail), webpages (including registration, ticketing, and event homepages), mailings, acknowledgement letters and emails, awards, and other event-related materials for select events

o Manage and sort inventory as needed to prepare items for events

o Enter and track event RSVPs using PETA’s donor database, excel documents, and other tracking documents and systems

o Assist in the coordination of presentation material, including the creation of scripts and PowerPoint presentations

o Assist in working with contracted event vendors and developing relationships with such vendors

o Provide support with soliciting donations for donor gift bags and help with facilitating gift bag shipment and delivery whether for in-person or virtual events

o Help to recruit and manage volunteers for all PETA events

o Field phone calls and e-mails from PETA donors and answer questions related to events and donations

o Collect and maintain event data, including costs, revenue, and confidential PETA donor information

o Potential opportunity for growth in the department

• Provide additional support for all fundraising events and assist the department coordinator, associate director, and director as needed

• Perform any other duties assigned by the supervisor

 

Qualifications:

• Minimum of three years of administrative, customer-service, and/or donor-services

• Minimum of one year of event-support experience

• Experience with data entry and database-maintenance systems

• Proficiency with a variety of Microsoft Office programs

• Proven excellent written and verbal communication skills

• Proven ability to maintain strict confidentiality at all times

• Proven ability to establish priorities, organize tasks, and meet multiple deadlines

• Proven ability to work both independently and as part of a team

• Professional appearance and adherence to a healthy vegan lifestyle

• Ability and willingness to research and learn new technology platforms and applications

• Ability to lift and carry up to 50 lbs.

• Ability and willingness to travel

• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record

• This position requires proof of the COVID-19 full vaccination and booster

• Commitment to the objectives of the organization