Nonprofit Office Manager (In-Office Role in Washington, D.C.)

The Physicians Committee is seeking a professional with at least one year of experience in office management, administration, and/or customer service for office management position with D.C. nonprofit promoting health.

About the Physicians Committee

The Physicians Committee for Responsible Medicine is dedicated to saving and improving human and animal lives through plant-based diets and ethical and effective scientific research. Our vision is to create a healthier world through a new emphasis on plant-based nutrition, and scientific research conducted ethically, without using animals. We invite you to visit our YouTube channel, our website, and Physicians Committee president Dr. Neal Barnard’s blog.

About the Office Services Team

The office services team is dedicated to creating and maintaining a safe, secure, functional, and efficient work environment for team members and visitors.

About this Career Opportunity

We are looking for a team member to manage the operational aspects of the Physicians Committee’s headquarters, which includes a primary care medical center as well as a nearby residential guest house. Essential functions include:

• Develop, train team members on, and reinforce procedures that promote a safe and secure work environment
• Support team members and visitors in a variety of ways, for example:
  • Prepare workspaces for visitors and staff
  • Train team members on how to operate office equipment and tools
  • Order, stock, and organize office supplies and equipment

• Maintain a functional and efficient workplace, for example:
  • Perform daily walk-throughs
  • Troubleshoot basic issues with office appliances and equipment, e.g., replace toner cartridges, resolve paper jams, etc.
  • Liaise with vendors such as building management, shredding, plant maintenance, copier, water, etc.

• Provide backup support for meetings and events, for example:
  • Audio-visual support
  • Coordinating catering logistics
• Partner with Resident Manager to maintain nearby residential guest house, for example:
  • Coordinate maintenance
  • Schedule guests
• Liaise with and support several subtenants, for example:
  • Relay maintenance requests to building management
  • Coordinate use of tenant improvement allowances
• Complete various administrative tasks, for example:
  • Budgeting
  • Facilitating payments to vendors
  • Writing and maintaining standard operating procedures
• Project management, for example:
  • Coordinating suite improvement/construction projects as needed

This is a full-time position located at our headquarters in Washington, D.C. (Friendship Heights on Metro’s Red Line). Due to the pandemic, most Physicians Committee team members are currently working from home.

Who We’re Looking For

Do you have a passion for customer service and ensuring that office operations run smoothly and efficiently? Do you find fulfillment in lending a helping hand and being a “go-to” person? Do you like to organize and reorganize?!

We are looking for a professional with at least one year of work experience related to office management, administration, and/or customer service. This position requires being proactive, organized, and detail-oriented and the ability to prioritize, multitask and resolve problems under pressure. It’s an active and challenging position that also requires being tech-savvy and self-study to become fluent in several web-based systems. Finally, the position requires being positive, assertive, and collaborative with colleagues and vendors. The position provides opportunities to learn about plant-based nutrition, alternatives to the use of animals in research and education, and nonprofit administration and advocacy, in addition to office and project management. Experience working in a nonprofit setting is a plus.

How to Apply

We require a formal cover letter and resume to apply. In your cover letter, please tell us about your interest in our mission, your related experience and accomplishments, and your professional goals. Click here to apply online. We look forward to hearing from you! Applications are being accepted on a rolling basis.