Executive Assistant

  • Vegan Ingenuity, Inc.
  • Remote
  • Oct 12, 2021
Part time Administrative Assistant

Job Description

Vegan Ingenuity is a nonprofit organization that creates innovative ways to help people go vegan. Last year, CEO Tracye McQuirter launched 10,000 Black Vegan Women, an online initiative to help 10,000 black women go vegan to live longer, healthier lives.

We built a strong, national movement, as seen on outlets like Today, The New York Times, Forbes, Essence, The Washington Post, BBC, Chowhound, and USA Today, and we surpassed our goal of participants, with more than 15,000 women signing up for the program.

This year, we’re launching a new campaign to expand on what we accomplished last year and reach many more women. More information can be found at byanygreensnecessary.com/10000.

We're looking for an excellent and enthusiastic self-starter to be the executive assistant for the CEO. The successful candidate will have a genuine passion for helping black women empower themselves with plant-based nutrition.

Specifically, the executive assistant will perform administrative and project management tasks to assist the CEO, delivering high-quality work with minimum supervision. This is a remote, part-time position for 20 hours per week with potential for full time.

Responsibilities include:

· Managing CEO’s emails, including initiating and responding to emails and organizing email folders, and calendars

· Writing and responding to CEO’s hard-copy correspondence

· Organizing and managing CEO’s online files

· Managing online storage of documents using Dropbox and Google Drive

· Organizing document library

· Scheduling meetings

· Booking travel and accommodations

· Managing organizational projects and tracking tasks in project management system

· Setting up virtual events using webinar software

· Managing transcript creation for virtual events, as needed

· Uploading videos, call recordings, and transcripts of virtual events, as needed

· Providing customer service as first point of contact

· Creating virtual presentations, as needed

· Helping to recruit and interview team members (employees and contractors)

· Being the liaison between director and team members, and vendors

· Addressing team member administrative queries

· Organizing and managing virtual team meetings

· Creating and managing participant surveys

· Editing and uploading content to website, as needed

· Managing registration process for live events

· Being the liaison for live event manager

· Providing on-site assistance for live events


· At least 5 years proven executive assistance experience

· Familiarity with current administrative and project management technologies (like desktop sharing, cloud services, and VoIP)

· Experience with word-processing software and spreadsheets

· Strong verbal communications skills

· Superb writing and editing skills

· Reliable Internet connection

· Available for remote, part-time within the hours of 9:00am and 5:00pm EST, Monday through Friday.


• This is a remote, part-time position for 25 hours per week with an hourly rate range of $30-$40.

Cover letter and resume are required to apply for this position.