Executive Assistant

  • Vegan Ingenuity, Inc.
  • Remote
  • Sep 14, 2021
Part time Administrative Assistant

Job Description

We're looking for an excellent and enthusiastic self-starter to be an executive assistant to CEO Tracye McQuirter as we scale the success of the 10,000 Black Vegan Women movement to help more black women go vegan to live longer, healthier lives and to change the health paradigm of black women for good. The successful candidate will have a genuine passion for helping to empower black women and to make a difference in the world. Specifically, the executive assistant will perform administrative and project management tasks to assist the CEO, delivering high-quality work with minimum supervision. This is a remote, part-time position with an estimated work week of 20 hours per week. 

Responsibilities include:
·      Managing director’s emails, including initiating and responding to emails and organizing email folders
·      Writing and responding to director’s hard-copy correspondence
·      Organizing and managing director’s online files
·      Managing online storage of documents using Dropbox
·      Organizing document library
·      Scheduling meetings
·      Organizing director’s calendars
·      Booking travel and accommodations
·      Setting up virtual events using webinar software
·      Managing transcript creation for virtual events, as needed
·      Uploading videos, call recordings, and transcripts of virtual events, as needed
·      Providing customer service as first point of contact
·      Creating virtual presentations
·      Helping to recruit and interview team members (employees and contractors)
·      Being the liaison between director and team members and vendors
·      Addressing team member administrative queries
·      Organizing and managing virtual team meetings and board meetings
·      Creating and managing participant surveys
·      Editing and uploading content to website, as needed
·      Managing registration process for live events
·      Being the liaison for live event manager
·      Providing on-site assistance for live events

·      At least 5 years proven executive assistance experience
·      Familiarity with current administrative and project management technologies (like desktop sharing, cloud services, and VoIP)
·      Experience with word-processing software and spreadsheets (like MS Office)
·      Strong verbal communications skills
·      Superb writing and editing skills
·      Reliable Internet connection
·      Availability for part-time remote work, 20 hours per week, within the hours of 9:00am and 5:00pm EST, Monday through Friday.
Reports to: CEO
Salary: Commensurate with experience; estimated 20 hours per week