Database Fundraising & Member Services Manager (m/f/d)

  • ProVeg International
  • Berlin Office
  • Jun 10, 2021
Full time Environmental Non-Profit Nutrition

Job Description

The position Database Fundraising & Member Services Manager is responsible for the outcome/performance and staff coordination of 2 sections: 1. Database-Fundraising and 2. Member Services 
Section 1 entails managing fundraising programmes based on CRM/Database to increase the annual volume of small donations and memberships, plus supporting efforts to upgrade these to mid-level donations. This also includes managing the entire CRM software/tools and taking care of its ongoing maintenance. 

Section 2 contains members‘ retention/churn prevention, satisfaction and happiness via communication channels such as -mail, telephone, direct mailings and other fundraising-tools - with the umbrella goal of keeping a high satisfaction, in comparison to low processing time.

DFMSM works closely with other departments and fundraising staff members at the ProVeg office in Germany. The overall goal of the Fundraising department is to increase the number of members and donors.


Reports to: Head of Fundraising
Department: Fundraising
Location: Berlin
Hours: 40 h per week
  • Manage fundraising programmes to increase the annual volume of small donations and support its upgrading to mid level donors with activities for new acquisition, retention and win-backs of donors and members (sending out of receipts, and leading Easter, summer and other seasonal specials, Christmas campaigns, among others)
  • Provide CiviCRM first level support and coordination of analysis programmes and tools for statistics, as well as in-depth evaluation of fundraising successes
  • Provide first level support for relevant fundraising Tools (donation forms, CiviCRM interfaces etc.) and coordination with other agencies and providers
  • Ongoing data-management and corrections in cooperation with other team members

Member Services
  • Communicate with members and customers via e-mail, telephone and letters
  • Provide first level support to members and asses escalation to other teams if necessary
  • Support fundraising managers with administration routines along with the annual fundraising-plan
  • Manage ProVeg e.V.'s email communications with constituents, and act as the first point of contact of the organization to members, donors, and subscribers. This also entails managing leads.
  • Minimum 2 years of experience with managing fundraising programmes and campaigns, especially in donor retention and upgrades
  • Minimum 2 years of experience with any CRM Software on a project management level 
  • Experience in working with people from different backgrounds and a strong commitment to equal opportunities
  • Strong collaboration and excellent interpersonal skills with the ability to thrive in a team and to develop and maintain positive employee relations
  • Experience in working with a charity and knowledge of NGO-sector-specific issues
  • Verbal and written German language skills
  • Good understanding of and alignment with ProVeg International’s vision and mission
  • Experience in working with people from different backgrounds and a strong commitment to equal opportunities
  • Self-starter personality with a curious nature and a drive to continuously optimise
  • Strong administrative and organisational skills with an excellent eye for detail
  • A positive, proactive and enthusiastic work attitude 
  • Ability to work well under pressure and manage time effectively
  • Excellent written and verbal English skills; additional language ability is desirable 
  • Willingness to undertake appropriate training as required

  • Experience in a same position in NGO-sector
  • Love routine administration work and communication to members/donors
  • Strong organisational focus on personal development and designated training budget
  • Flexibility around working arrangements
  • Delicious and healthy vegan lunch every day at our Berlin office
  • And last but not least: Become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet
To be filled as soon as possible

Application deadline: 22.06.2021
Phone interviews: 21.-27.06.2021 
Face to face interviews: 28.06.-04.07.2021
Start date: Mid July 2021
The upcoming steps include:
  1. Online test
  2. Online trial tasks
  3. A first phone interview
  4. A personal interview and an optional “trial day”, that includes the handling of tasks that are typical for the role you are applying for. If you are not from Berlin you can do this tasks at home. That helps us to get to know you and your way of working better, and gives you a chance to get a full picture of the job and us
  5. The final decision may need an extra interview
ProVeg is an international food awareness organisation working to transform the global food system by replacing conventional animal products with plant-based and cultivated alternatives. ProVeg works with companies, governments, public institutions, medical professionals, the media, and the public to help the world transition to a society and economy that are less dependent on animal agriculture and more sustainable for humans, animals, and our planet.

We base our strategy on empirically-based evidence whenever possible. We seek to stay abreast of the latest research to inform our strategic considerations and outreach materials. We evaluate all of our programs to make sure we are allocating our resources in the best way to reach our goal.

ProVeg fosters a culture in which challenges become opportunities to learn and thrive. Because changing the global food system is a huge undertaking, we are looking for new team members who are pragmatic and professional and who are willing to step out of their comfort zone when needed. Critical problem-solving skills, team spirit, and creativity are all vital to accomplishing our ambitious goals.

DEI (diversity, equity, inclusion) Statement

ProVeg is committed to assessing applicants equitably, regardless of race, religion, colour, sex, age, national origin or ancestry, refugee background, genetic information, neurodiversity, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of colour, women, people with disabilities, people from LGBTQIA+ communities, elderly people, refugees and people living with HIV are strongly encouraged to apply.