Personal Assistant to President of ProVeg International

  • ProVeg International
  • Berlin, Germany
  • May 04, 2021
Full time Administrative Assistant Non-Profit

Job Description


The Personal Assistant to the President provides executive, administrative, and development support to the President. Serving as the primary point of contact for internal and external stakeholders on all matters pertaining to the President, the PA also acts as a liaison to the board and senior leadership; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. We are looking for someone who can see the bigger picture and serve as a sparring partner to the president while also being willing to take care of repetitive and mundane tasks at times.


Hours: 40 hours/week
Location: Berlin, Germany
Reports to: President of ProVeg International

  • Acting as a first point of contact: dealing with correspondence and phone calls.
  • Managing diaries and organising meetings and appointments. 
  • In coordination with the Special Advisor support/consulting on strategic issues
  • Prepare for and take minutes at meetings, including Board meetings
  • Reminding the president of important tasks and deadlines.
  • Typing, compiling and preparing internal & external speeches, interviews, reports, presentations and correspondence.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Collating and filing expenses.
  • Support with analysis/reporting
  • Coordination on legal issues together with the Legal Counsel
  • Booking and arranging travel, transport and accommodation.
  • Collecting signatures and handling of important documents & contracts
  • Other tasks and responsibilities as necessary.


Required :

  • Holds a university degree, preferably in business administration, communication, science, international relations, law or related fields
  • Has a minimum of two years experience in a similar role/environment
  • Excellent written and spoken English and German skills
  • Strong administrative skills
  • Organizational talent / "hands-on" mentality
  • Supportive and loyal while also willing to provide critical feedback 
  • Keen attention to detail and ability to prioritise as well as multitask
  • Flexible and resourceful approach to work and a “can-do” attitude
  • Professional demeanour when giving and taking information in writing, in person, and over the phone
  • Capacity to work in a vibrant and fast-paced environment, while remaining calm
  • Ability to take initiative and prioritise tasks, excellent time-management, problem-prevention and problem-solving skills
  • Ability to maintain confidentiality of sensitive information
  • Confident handling of figures and analyses
  • Very good software knowledge (Excel, Word, PowerPoint, G Suite apps, etc.)
  • Identification with the goals of ProVeg
  • Ability to work on their own initiative as well as work as a team player.
  • Willingness to travel as necessary


  • Experience in the NGO sector
  • Experience with project management software (Wrike, Asana, Odoo, etc.)
  • Willingness to relocate to Berlin where applicable

  • A strong organisational focus on personal development and designated training budget
  • Flexibility around working arrangements
  • And last but not least: Become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals and our planet


Application deadline: 19th of May 2021
Interviews & trial task: end of May 2021
Start date: June 2021


Your application should include a cover letter and CV. Please send us your application using our online form ( and tell us how you found this job ad. 
The upcoming steps include:

  1. A first phone interview with HR
  2. Online test
  3. A second interview with the President and the team
  4. The final decision may require an additional interview

ProVeg is an international food awareness organisation working to transform the global food system by replacing conventional animal products with plant-based and cultivated alternatives. ProVeg works with companies, governments, public institutions, medical professionals, the media, and the public to help the world transition to a society and economy that are less dependent on animal agriculture and more sustainable for humans, animals, and our planet.

We base our strategy on empirically-based evidence whenever possible. We seek to stay abreast of the latest research to inform our strategic considerations and outreach materials. We evaluate all of our programs to make sure we are allocating our resources in the best way to reach our goal.

ProVeg fosters a culture in which challenges become opportunities to learn and thrive. Because changing the global food system is a huge undertaking, we are looking for new team members who are pragmatic and professional and who are willing to step out of their comfort zone when needed. Critical problem-solving skills, team spirit, and creativity are all vital to accomplishing our ambitious goals.

DEI (diversity, equity, inclusion) Statement

ProVeg is committed to assessing applicants equitably, regardless of race, religion, colour, sex, age, national origin or ancestry, refugee background, genetic information, neurodiversity, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of colour, women, people with disabilities, people from LGBTQIA+ communities, elderly people, refugees and people living with HIV are strongly encouraged to apply.