Administrative Assistant - Legal & Corporate Affairs

  • PETA
  • Washington, DC, USA
  • Nov 08, 2019
Full time Administrative Assistant Legal Non-Profit

Job Description

Position Objective:

To provide administrative assistance to the Legal and Corporate Affairs Department

 

Primary Responsibilities and Duties:

• Maintain and prepare financial records and reports for the department

• Make travel arrangements for department staff

• Assist with administration of contracts for PETA Foundation and its supported organizations:

o Update and maintain contract databases

o Update and schedule sending of contract renewal reminder alerts

o Respond to requests from PETA Foundation and supported organizations’ staff to view existing contracts

• Assist Human Resources Department with administration of various legal compliance requirements

• Assist with administration of estate records

o Update and maintain database of estate correspondence and other estate documents

o Mail form letters to administrators of new estates

• Assist with tracking PETA employee lobbying time by corresponding with employee lobbyists and updating spreadsheet

• Maintain confidentiality at all times

• Perform any other duties assigned by the supervisor

 

Qualifications:

• College degree or equivalent relevant professional experience

• Working knowledge of Microsoft Office and computer programs such as contract databases, document retention systems, and electronic signature programs

• Demonstrated thorough knowledge of animal rights issues and PETA campaigns

• Proven excellent research and analytical skills

• Demonstrated effective written and verbal communication skills

• Proven organizational skills and meticulous attention to detail

• Demonstrated ability to handle multiple tasks and prioritize work

• Demonstrated ability to maintain strict confidentiality at all times

• Self-motivation and the proven ability to work independently and as part of a team

• Commitment to the objectives of the organization