Accounts Payable Clerk

  • PETA
  • Norfolk, VA, USA
  • May 30, 2019
Full time Accounting Administrative Assistant Non-Profit

Job Description

Position Objective:

To process vendor payments weekly and other basic accounting duties

 

Primary Responsibilities and Duties:

  • Review, adjust, and upload excel documents submitted for payment into the accounting software
  • Print, review and mail checks twice a week
  • Send wire and ACH payments a couple times a week using the bank account website
  • Print rush checks and/or send rush ACH or wire payments on an as needed basis
  • Make general journal entries in the accounting software as necessary, including monthly entries for reoccurring items such as NC dog houses and Facebook ads
  • Answer inquiries regarding paid and unpaid invoices
  • Complete monthly entries and reconciliations of prepaid, deposit, and postage accounts
  • Void checks and reverse invoices when corrections are required
  • Submit check request and credit card expense reports for the IT department
  • Maintain the office petty cash box and handle transactions daily, reconcile the box biweekly
  • Review, reconcile, and enter activity from petty cash reports from remote offices
  • Review employee credit card expense report receipts monthly, follow up with employees on missing items, track missing items, ask for reimbursements when necessary
  • Distribute the department mail daily
  • Assist with preparing PETA & PETA Foundation 1099 forms for U.S. vendors annually
  • Train new staff members on accounts-payable procedures
  • Generate and maintain standard operating procedures (SOPs) and generate new SOPs
  • Perform any other duties assigned by the supervisor

  

Qualifications:

  • Basic understanding of accounting
  • One year of college-level coursework preferred
  • Proficiency in Microsoft Word, Excel and Outlook
  • Proven effective verbal communication skills and demonstrated comfort with speaking in public
  • Demonstrated excellent organizational skills and meticulous attention to detail
  • Proven ability to work independently with limited supervision
  • Proven ability to work well under pressure and meet deadlines
  • Ability to provide proof of a positive credit standing
  • Ability to lift and carry up to 50 lbs.
  • Commitment to the objectives of the organization