The part-time Events Coordinator will work closely with the board, other volunteers, and our small staff, and is responsible for coordinating all aspects of Portland VegFest, as well as other events throughout the year.

Primary Responsibilities – Coordinate Annual Portland VegFest

  • Manage VegFest budget
  • Actively recruit sponsors and exhibitors
  • Lead and prepare agendas for planning committee and subcommittee meetings
  • Oversee and serve on subcommittees
  • Act as liaison to the Oregon Convention Center (or other event location)
  • Plan layout of exhibit hall and exhibitor placement
  • Determine equipment rental needs and make appropriate arrangements
  • Ensure all needed signs and programs are produced
  • Maintain event-related content on VegFest website

Other Responsibilities

  • Supervise and assist with other Northwest VEG events during the year
  • Participate in the development of the annual Northwest VEG budget
  • Provide leadership in developing program and organizational plans
  • Participate in board meetings, retreats, and other meetings as requested
  • Establish and maintain working relationships with community groups, organizations, and businesses
  • Maintain a working knowledge of developments and events in the field
  • Work closely with the Outreach and Volunteer Coordinator to fill volunteer needs at events

The ideal candidate will have:

  • Passion for Northwest VEG’s mission and a vegan lifestyle
  • Experience coordinating large events and leading multiple committees
  • Experience managing and working with volunteers
  • Excellent time management and organizational skills
  • Ability to effectively manage a wide array of tasks, projects and responsibilities
  • Strong verbal and written communication skills
  • Ability to work well with a diverse group of people
  • Experience volunteering and/or working with non-profit organizations
  • Ability to work in stressful situations while maintaining a positive, professional attitude
  • Willingness to adjust hours to accommodate the needs of the job
  • Proficiency in basic computer applications (MS Office), email, and internet use
  • Experience with social media platforms preferred

Working Conditions

  • Work is done remotely – from home, various meeting locations in the Portland Metro area, and at events (which may be outdoors)
  • 20-25 hours a week, with hours concentrated on major events
  • Weekend and some evening work required
  • Applicants will need to provide his or her own computer, internet connection and cell phone
  • Applicants must have reliable transportation to attend meetings and events
  • Northwest VEG is an equal opportunity employer
  • Pay rate will be $14.00 – $16.00/hour, depending on experience

Applicant should provide a resume, at least 3 professional references, and a cover letter detailing their qualifications and interest in the position.